Offer to contract
Create preliminary lease offers, convert them into live contracts, or void offer-stage records where allowed.
Lease Management
Comprehensive lease management from contract to settlement
In IRM365, a lease agreement is a Contract. Start with an offer or create a final contract, calculate monthly, quarterly, annual, or configured installment schedules, renew terms, terminate with settlement controls, generate PDFs, track activities, and connect every lease to units, customers, invoices, receipts, PDCs, RCDs, and reports.
Feature Workflow
What this module helps your team do
A quick map before the detailed product proof. Jump to the area that matters most.
The Contracts Workspace
Every lease, its status, and its money — one register.
Customer, owner, project, unit, term, rent, type, and status for every contract — offers, renewals, and terminations stay visible before anyone opens the record.
Offer / ContractUnitTermTotal rentStatus
app.irm365.com/contracts
01Lease Lifecycle
Move from offer to live contract without losing control
Draft a preliminary lease offer while terms are still being negotiated, then convert it into a live contract when the customer is ready. Once active, the contract drives occupancy, installments, payables, activities, and renewal or termination controls.
- Create lease offers or final contracts from the same agreements workspace
- Convert offer-stage records into live contracts with generated financials
- Renew contracts with fresh dates, rent, installments, and parent-child history
- Void only offer-stage records; live contracts end through termination
- Log calls, notes, tasks, and follow-ups on contract records
01OfferTerms & PDF
02ContractInstallments live
03RenewalNew term offer
04SettledRefund · penalty
Early-exit penaltyAED 8,400
Refund dueAED 12,000
Net settlementAED 3,600
02Financials & Documents
Calculate schedules before the contract is saved
Preview the financial plan while drafting or renewing a lease. IRM365 calculates installment dates, rent, taxes, broker commission, payables, and totals before the record becomes the source of truth for collections.
- Preview monthly, quarterly, annual, or configured installment schedules
- Generate lease contract PDFs from tenant document templates
- Attach Emirates IDs, signed agreements, inspection reports, and handover files
- Connect installments to receipts, invoices, PDCs, RCDs, and cash reports
Rent Schedule · CON-104583Auto-generated
- 01AED 30,000due 09 Jun 2026Paid
- 02AED 30,000due 09 Sep 2026Cheque deposited
- 03AED 30,000due 09 Dec 2026Upcoming
- 04AED 30,000due 09 Mar 2027Upcoming
How the money moves
InstallmentReceiptChequeDistribute
Lease PDF2 attachments
03Termination & Settlement
Terminate leases in two controlled stages
Ending a live lease is not a simple status change. IRM365 captures move-out details, checks unclear cheques and pending dues, calculates adjustments, then completes termination only when documents and financials are clear.
- Stage 1: create termination with move-out date, penalties, damages, and adjustment preview
- Stage 2: complete only after pending installments, payables, and unclear cheques are resolved
- Generate settlement installments or payables for net amounts where needed
- Make the settlement PDF available after completion with audit history retained
Settlement CalculationEarly termination
- Total contract rentAED 120,000
- Received to dateAED 70,000
- Recalculated rent · 214 daysAED 70,360
- Early-exit penaltyAED 8,400
- Refund due to tenantAED 12,000
Net settlementAED 3,600
Settlement PDF, invoice, and receipt generated — finance and tenant see the same numbers.
Capabilities
Everything inside the contract record
The full lease lifecycle and its money, on one record — no side spreadsheets.
Financial schedule
Preview and generate installments, taxes, payables, invoices, receipts, PDCs, and RCDs from the contract terms.
Renewals
Renew with configurable terms — the new term carries its own schedule and history.
Settlement controls
Two-stage termination handles move-out dates, penalties, refunds, cheque checks, clearances, and settlement PDFs.
Linked records
Every contract ties to its project, property, unit, tenant, broker, and PDCs.
Audit & approvals
Status changes, attachments, and sensitive actions stay on an auditable trail.
FAQ
Frequently asked questions
Yes. IRM365 handles the full lease lifecycle — creating contracts, tracking active leases, managing renewals, and processing terminations with settlement calculations — all linked to the property, unit, and customer.
Continue the workflow
Related features
IRM365 modules are connected. Explore the next capabilities that usually sit beside this feature in a real brokerage workflow.
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